Edit an invoice PDF
Each line of the invoice is a row of a table. Type into a cell and the row grows; press Tab in the last cell for a new line; the totals, notes and payment details move down with the table, onto a second page if they have to. The amounts are typed, so when you add or change a line, change the subtotal and total too.
The editor and its templates open without an account; importing a PDF takes a free one.
Start from a template, or from your PDF
Five invoice templates open in the editor without an account, from a framed classic one to a black-and-white minimal one. Each has your details and the client’s, the invoice number and dates, a table of lines and the totals.
To edit an invoice you already have as a PDF, import it: it takes a free account and one AI page per page of the PDF (10 a month on the free plan). Check its table of lines before you send it.
Editing the lines
Click a cell and type. Tab in the last cell adds a row; right-click a row for Add a row above, Add a row below, Duplicate the row and Delete the row. A table that runs onto the next page repeats its header row there.
Nothing adds up by itself: the editor has no formulas, so the subtotal, tax and total are text you change.
Next month’s invoice
Signed in, the invoice is kept in your Library: duplicate it for the next one. A PDF downloaded with “Keep the PDF editable” switched on also opens again in the editor as it was.
Invoices from your own data
The developer API fills an invoice template with the lines and totals you send it and returns the PDF, tagged for screen readers. It is for invoices made by a program rather than by hand.
More templates to start from
Creative Invoice
For an agency: a coloured header and a note to the client
Freelance Invoice
For a freelancer: hours, rate and total per task
Minimal Invoice
Black and white, quiet, lots of space
Modern Invoice
For a subscription or service: line items in tinted rows
B2B Invoice
Line items, VAT by rate, totals and bank details
Proforma Invoice
For an export shipment: HS codes, Incoterms and the goods before they ship
Credit Note
Credits part of an earlier invoice, with the reason and the refund
Account Statement
A month of invoices and payments with a running balance and what is overdue
Payment Reminder
A firm letter about an unpaid invoice, with the open items listed
Questions
- Does ReflowPDF add up the totals?
- No. The amounts are typed: after adding or changing a line, change the subtotal, tax and total yourself.
- Can I add a line to my own invoice PDF?
- Usually, after importing it: when import reads the lines as a table, the new line is a row of it. Import takes a free account and one AI page per page of the PDF (10 a month on the free plan); it works best on structured documents, so check the table before you send it.
- Can I edit an invoice on my phone?
- Yes, in the browser: cells edit the same way. Adding rows and checking the layout is easier on a larger screen.
Bring the PDF you have.
Importing a PDF takes a free account and uses AI pages. The editor and its templates open without one.